DAIRY CREEK WOMEN’S GOLF CLUB BY-LAWS

ARTICLE 1 NAME

The name of this club shall be Dairy Creek Women’s Golf Club.

 ARTICLE II OBJECTIVES

Section 1   To plan and carry out amateur golf activities and social activities as the general membership desires.

Section 2   To seek membership in and comply with the rules and regulations of Western Public Links Golf Association.

Section  3 To establish and maintain standard USGA handicaps for all active members.

 ARTICLE III MEMBERSHIP

Section 1  ELIGIBILITY. Club membership is open to any woman who pays the prescribed yearly dues and establishes an eighteen (18) hole handicap through WPLGA.

Section 2   MEMBERSHIP YEAR.  The membership year is a calendar year commencing January 1^st.

Section 3   DUES.  Annual dues shall be in the amount recommended by the Executive Board and approved by the membership. Prorated dues for members joining after July 1^st shall be sixty (60) percent of the local dues, plus WPLGA dues in full.

ARTICLE IV ELECTED OFFICERS AND CHAIRMEN

Section 1   Elected Officers. The officers of the organization shall be a President, Vice-President, Secretary, and Treasurer.

 Section 1.2   Duties of Elected Officers

 (1) The President shall preside at all regular, special and Executive Board meetings and be an ex-officio member of all committees. She shall represent the club or appoint representation at all meetings of other golf related groups (County Advisory, SLO County Women’s Advisory Council, etc.).  She shall appoint the following Chairmen: WPLGA Representative, Membership, Information Officer, and Parliamentarian. She may also appoint special committee chairmen as needed to carry out the policies and programs of the club.

 (2) The  Vice-President shall assist the President as requested and assume the role of President when needed. 

 (3) The Secretary shall be responsible for all communications of the club as well as records of all Board and regular Membership meetings. She shall be responsible for newsletter publication and mailing, rosters of the club, and all public notices of the Club.

(4) The Treasurer shall be responsible for the fiscal records of the club. She shall keep records of all receipts and disbursements, and present a financial report at each regular and Board meeting. She, as well as the President (or one other elected Board member) shall sign all checks drawn on the treasury. She shall, with the advice of the Board of Directors, present and execute a balanced budget in December for the following year. The financial records shall be audited annually.

Section 2   Elected Chairmen. Elected chairmen of the organization shall be Rules, Tournament and Handicap.

 Section 2.1  Duties of Elected chairmen

 (1) The Rules Chairman shall be responsible for enforcing the USGA Rules and local rules of the course. Education of the membership shall be a primary objective. She shall appoint no less than two members, approved by the Board, to serve on her Standing Committee and shall mediate all disputes.

(2) The Tournament Chairman shall organize monthly committees to assist with tournaments each Monday, helping with sign ups, collecting cards, scoring, paying out winners, and reporting winners to newspaper. The chair will designate the weekly game, collect money for the game, and pay out awards. The chair will also be responsible for arranging luncheons on shotgun meeting days.

 (3) The Handicap Chairman shall be responsible for checking that scores were accurately posted. She shall organize the membership program each year, having application blanks to renew membership in a timely manner. She shall cooperate with Treasurer in collecting new members’ dues and sending to WPLGA. She shall be responsible for handicap interfacing with IDC. She shall compare the lists from IDC monthly with membership list. She shall prepare a list of members and present it to the Executive Board.

Section 3 Nominations

The President shall appoint a nominating committee at the regular September meeting. The committee shall present a slate of candidates for the elected positions at the October meeting and open it for further nominations from the floor. Candidates shall be elected by a hand vote at the November meeting of the membership.

Section 4 Term of Office

The term of office is for one year beginning in January following the election.

 Section 5 Vacancies

 If an elected officer or chairman is unable to complete her term of office, the President, with the approval of the Board of Directors, shall appoint someone to complete the unexpired term.

ARTICLE V   APPOINTED CHAIRMEN AND DUTIES

Section 1   The President, with Board approval, shall appoint the following chairmen:  Membership, Information Officer, WPLGA Representative, and Parliamentarian.

Section 1.1  The Membership Chairman shall be responsible for keeping records of members, seeking new members, welcoming new members, and coordinating with Treasurer, Handicap and Information officers to insure accurate records of membership. She shall also be responsible for the coordination of play between the Tournament Chairman, Board Members and new members until they are deemed to understand the rules, the pace of play, and have received the attention and inclusion in the club that they are due.

Section 1.2   The Information Officer shall be responsible for web site, membership data base, and coordinating with Membership and Handicap Chairs to assure accuracy of records.

Section 1.3   The WPLGA Representative shall serve as the liaison between the Dairy Creek Women’s Golf Club and the WPLGA Board of Directors. The delegate is the contact through whom all announcements, information, and correspondence are channeled. She shall be responsible for the timely posting and removal of all items on the bulletin boards.

Section 1.4   The role of Parliamentarian is advisory and consultative to the Chair, and, when requested, to any other member.

Section 2 Vacancies

If an appointed chairman is unable to complete her term of appointment, the President, with Board approval, shall appoint someone to fulfill her duties.  

ARTICLE VI   THE EXECUTIVE BOARD 

Section 1   Board Composition 

The Executive Board shall consist of the five (4) elected officers, the three (3) elected chairmen, the four (4) appointed chairmen, and the immediate past president. Each member has a vote.

Section 2   Board’s Duties and Powers

The Executive Board shall have general supervision of the affairs of the club between its business meetings, make recommendations to the Club, and perform other such duties as specified by these by-laws. The Board shall be subject to the orders of the Club and none of its acts shall conflict with actions taken by the Club

Section 3   Meetings

The time and place of regular Board meetings shall be decided by the President.

 ARTICLE VII   MEETINGS

Section 1   Regular meetings

Regular business meetings of the club shall be held monthly, usually on the first Monday of each month.

Section 2   Annual meetings

The annual meting for the election of officers shall be held at the regular business meeting in November of each year.

Section 3   Special meetings

Special meetings may be called by the President or the Executive Board if necessary. Members shall be notified by mail, e-mail, telephone or by a notice posted in the women’s lounge at Dairy Creek Golf Course.

Section 4   Quorum   Members in attendance at a meeting shall constitute a quorum.

 ARTICLE VIII   PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Club may adopt.

 ARTICLE IX   BY-LAW CHANGES

These By-laws may be amended at any regular meeting of the Club by a two-thirds vote of those in attendance, provided that the amendments have been approved by the Board and presented at the previous regular meeting and is posted following the presentation. It will be posted on the club bulletin board, club website, membership e-mail, and/or other appropriate means of notification.

Revised version approved by members November 17, 2008